Automated bill pay

Too busy to do bill paying?  Outsource that task to us.   We use the bill.com application for this.   Here’s how it works.  You or your vendors email your bills to a special email address such as [email protected].   We see the pdf of the bill.   We code the bill to your chart of accounts and synchronize it with your QuickBooks file.    You will receive an email notification that bills need your approval.   You’ll see the PDF of the bill so you know what you are approving.   Only after you approve the bills, do we see a screen that enables us to pay the bill.   We push a button to activate the payment.   We synchronize again with QB to show the payment.  I like this system because:

• You control when money leaves your bank account to pay the bills.   Your money and bank account is secure. 
• If you don’t want to pay a bill, you can write notes within bill.com to our bookkeeper who can respond to you.   These get saved creating an audit trail. 
• You have PDFs of your bills in one place making it easier to find documents and stay organized.  Save time on filing.  Save space on filing cabinets. 
• You can issue bill paying approvals from anywhere—even when you travel away from the office.
• If you track costs by job or class, we can do that too. 
• Sometimes you need to pay a bill now.   Do it and write date and amount paid and the account from which it was paid on the bill and send it to bill.com.   We’ll process the bill as a paid bill and make sure it gets entered into QuickBooks.